Booking

Members only

By default, rallies are open for bookings only to club members. Members may book for themselves and their immediate family, but not on behalf of friends or non-members, unless explicitly stated otherwise for a particular rally.

Last booking date

Unless otherwise stated, the last booking date is 14 days before the rally starts.

Late bookings

If you wish to book into an event within 14 days of the rally start date, please contact the rally organisers first. Spaces may no longer be available.

While online bookings will be disabled once an event is full, paper bookings cannot be automatically blocked, so it is important to check with the organisers before making arrangements to avoid disappointment.

Day visits

Dependent on venue rules, you may invite friends for day visits; however, this does not permit them to stay overnight.  Contact the rally organisers for clarification.

Dogs

Each event venue sets its own rules regarding dogs. Members should contact the organisers for clarification before attending. Failure to comply with venue rules may result in being asked to leave. Please note, the club cannot and will not overrule venue decisions.

As a general rule, please assume that dogs must be kept on a lead at all times. Owners are responsible for ensuring their dogs do not cause discomfort to others and for cleaning up any mess immediately.

Changes to your booking

Organisers make significant purchases and arrangements prior to each rally. Therefore, please avoid requesting booking changes within 14 days leading up to the event.

• If a change is absolutely necessary, contact the organiser directly.

• Please note: there is no guarantee that changes can or will be accommodated.

Cancelation

14 days or more before the event

You may request a refund (excluding the booking/welcome pack fee) by notifying the rally organisers.

Less than 14 days before the event

If feasible, the club may try to resell your ticket(s) or you can transfer them to another club member providing there is no increase in face value.  Failing to resell/transfer would result in no refund being issued.  Final approval is sought from the rally organisers.

Cancelled Event

If the event is cancelled by the organisers, you will receive a full refund of your booking fee. Please note that bookings cannot be carried forward to future events.

Refunds will not be issued if…

• You decide the venue is unsuitable after booking. Please ensure you check the venue’s suitability before confirming your booking.

  • Check that a venue’s disabled facilities and accessibility are suitable for your requirements.
  • Use tools such as Google Maps to view surrounding roads and identify any vehicle restrictions.

  • Visit the venue’s website for further information on access, limitations etc.

Contacting Organisers

Each rally is organised by local Area Reps, it is preferred that you use [email protected] for ALL rally related queries and not contact the Area Reps direct.

Rally organisers volunteer their time, so we kindly ask that you allow a reasonable period for them to respond to your queries.